HALSTEAD TOWN COUNCIL
DRAFT MINUTES OF FULL COUNCIL MEETING
|Councillor A Munday||Chairman||Present|
|Councillor M Radley||Vice Chairman||Present|
|Councillor Miss J Atkinson||Apologies|
|Councillor P Caulfield||Present|
|Councillor P Claydon||Apologies|
|Councillor Mrs S Dingle||Apologies|
|Councillor M Fincken||Present|
|Councillor D Gronland||Present|
|Councillor D Hume||Present|
|Councillor Mrs J A Pell||Present|
|Councillor Miss L Smith||Apologies|
|Councillor G Warren||Present|
Also in attendance: Public: Dr. Kreis-Alsayed (Elizabeth Courtauld Surgery), Mr and Mrs Saunders, Mr L Ford, Mr E Caswell, Ms M Oxley, Ms Hannah Birch, Ms E Matthews, Ms J Brennan, Mr L Sapisford, George Ware (Press), Ms H Wolf, Mr I Tinton, Cllr. Mr P Schwier (BDC), Mr and Mrs Harding, Ms L Foster, PC 3655 Wheeler.
Sarah Greatorex (Town Clerk)
Julia Smith (Minute Clerk)
171. APOLOGIES FOR ABSENCE. Apologies for Absence received from Cllr Ms Atkinson (unwell), Cllr Claydon (Holiday) Cllrs Ms Dingle and Ms Smith (pressure of work). Cllr Munday proposed acceptance of these apologies. Proposal seconded by Cllr Caulfield and carried by unanimous vote.
172. DECLARATION OF INTERESTS: Cllr Radley declared NPI agenda item 7b as member of Braintree DC who will receive payment. Cllr Caulfield declared NPI Agenda item 5-Planning 18/02313/OUT as lives very close to site and also co-ordinates the Hands Off Chapel Hill and Sloe Hill Campaign Group. Cllr Hume declared NPI Agenda items 7a and 7e as Secretary of Courtaulds Sports Ground Management Committee (CSGMC). NPI Agenda items 7b(a) and 7b as President of Halstead in Bloom and member of Braintree DC. Cllr Fincken declared NPI Agenda item 5-Planning 19/02304/OUT as lives close to site. Cllr Mrs Pell declared NPI Agenda item 5-Planning 19/02202/FUL as Trustee of H4C and named as contact for site. 19/02273/FUL as applicants are known. NPI Agenda item 3 – Statement by Dr. Kreis-Alsayed as member of League of Friends of Halstead Hospital named in the statement. NPI Agenda item 7b as member of BDC. NPI Agenda item 7b(a) as recipient of First Aid Course training. NPI Agenda items 7a and 7e as member of CSGMC. Cllr Warren declared NPI Agenda items 7a and 7b as member of CSGMC. Cllr Munday declared NPI Agenda item 5-Planning as member of Braintree DC Planning Committee and NPI Agenda item 7b as member of BDC.
173 a). Dr. Kreis-Alsayed from the Elizabeth Courtauld GP Surgery gave a statement about the Practice; present situation and future plans. Dr. Kreis said that for the past two years the Practice had been trying to forward plans to meet the needs of the expected number of new residents in Halstead and had met on a regular basis with Cllr Radley and Cllr Gronland from HTC. It was recognised that more practice rooms were needed and it had been hoped that the upper floor of the surgery – currently used for administrative purposes – could be converted. This had not been possible as this would have meant a large increase in rent and negotiations for a second lease which was not acceptable to NHS Property Negotiator and would not have been feasible for the Practice. Dr. Kreis said that the practice has 6 core GP partners with some salaried doctors and registrars. Further meetings had taken place and it was recognised that the present layout of the building meant a shortage of 2/3 clinical rooms and it had been agreed that some reorganisation of the present layout could be made to give more rooms and maximise the current useable space. Some streamlining of patient numbers had also taken place. The Walk-In Surgery had proved to be popular with patients and was deemed a success. A triage system was also in place making the Practice more flexible. A mental health nurse was now in post and this had proved an excellent addition to the Practice. After a change of Landlord and further discussions it had become apparent that more space would be required to satisfy a 10-year plan so expressions of interest were lodged. NHS England suggested that rooms at Halstead Hospital might be used but this was dismissed as conversions would be too costly. Dr Kreis said that the Practice was aware that S106 monies had been lodged with BDC but that this could only be paid to NHS Property Management. This body would only release funds when a survey and architect’s report had been made and the Practice does not have funds for this. The Practice members hoped that Halstead TC may be able to assist by putting some pressure on NHS and BDC to come to agreements about future expansion of the practice.
Cllr Munday thanked Dr Kreis for her statement and noted that going forward there may be more problems with patient numbers. He pledged support from HTC and said that Cllrs Radley and Gronland would continue to liaise and assist where possible.
Cllr Mrs Pell asked at what point another surgery for Halstead might be required. Dr. Kreis said that this would not be on the cards – NHS England would not allow this.
Cllr Radley said that there were apparent organisational issues with NHS and that there was in excess of £82,000 of S106 money in hand with more to come. He felt it very frustrating that progress had been so slow but was determined that HTC would continue to fight to get the required assistance.
b) Youth Verbal Update from the HAPPY group Hannah Birch from the group said that a meeting had taken place recently and it was agreed that the Group would continue to build on successes of last year. The Easter Competition would be run again and the Group would take part in the Christmas Fayre 2020. It was hoped that a larger event could be staged in Summer 2020 but plans were in the very early stages of planning at the moment; it was hoped to make a presentation at the February meeting of HTC.
Cllr Munday thanked Hannah and members of the HAPPY Group present and pledged that HTC would continue with their support of the Group.
c) Public Questions: Ms Helen Wolf thanked Halstead TC for their planned discussions on adoption of the Tree Charter both personally and on behalf of the 21st Century Group. Ms Wolf said that on behalf of the 21st C Group she had supported the conservation area appraisal for Braintree Town Centre, but noted that the report for Halstead is not in the public domain. A report made in 2007 was inaccurate as properties in Vicarage Meadow had not been included. Although evidence had been submitted to show that these should be included as well as the rest of Vicarage Meadow and the Land East of High Street a further appraisal had not been carried out and 21st C group would be taking action to ensure that an amended report is made. Ms Wolf said there were sound reasons for the report to be re-appraised for the benefit of landowners and for some control over proposed development of the area. Ms Wolf asked for HTC support in this matter.
Cllr Mrs Pell asked for a copy of the reports so that Council can review; it was commented that BDC Planning Dept. is very busy at present.
Cllr Munday asked that copies could be lodged with Town Clerk so that the matter could be added to a future agenda.
Cllr Fincken asked if it was known when a new report might be due and was told that ‘in the new year’ had been proposed. Cllr Fincken said that HTC might give some provisional support, but Cllr Munday said that Council must have evidence before any decisions could be made.
It was agreed that due process must be followed and that as changes in the BDC Planning Office were in hand it was not thought to be an urgent matter to follow through.
Mr Ian Tinton spoke on behalf of the Eco Colnes group and said that the proposed adoption by HTC of the Tree Charter was appreciated.
Cllr Peter Schwier (BDC) welcomed the proposal by HTC to install two electric vehicle charging points at Chapel Street Car Park and hoped that further points at other locations in the town might be considered in the future. He said that this would assist residents and also encourage visitors to the Town.
Mr Lee Sapisford spoke as a resident of Kings Road, Halstead about the planning application to be considered for the former Hunwick’s site. He was concerned about the car parking situation which was already difficult for residents of Kings Road and asked if some more provisions could be made for parking. He also hoped that the developer would pay some money to the Town for other amenities. Cllr Munday explained that there were minimum standards laid down for parking spaces, and also a formula for payment of S106 money towards town amenities.
Mrs Saunders spoke as a resident of Kings Road and noted that S106 money would be levied but said that 11 houses in Kings Road faced the site of application and that they already found difficulty in finding parking spaces. No parking arrangements had been made for the two houses already developed on the site and this was making it very difficult for existing residents.
Mr Harding resident of Kings Road, asked if the Developer was aware of the meeting taking place and Cllr Munday said that this was a public meeting with published Agenda so there was no reason for the developer to be unaware of discussions that would take place. Cllr Munday reiterated that Halstead TC is a consultee of the planning process and that BDC would take decisions on application. Mr Harding said that the original application went to appeal and the Inspector had visited the site one afternoon when there were fewer cars parked as evenings and weekends are the times of most congestion. Mr Harding spoke about the number of proposed entrances to the site that would mean restricted parking in Kings Road and asked if Factory Lane could be used for access and egress to the site.
Ms Foster resident of Kings Road said that residents were pleased that the site would be developed as it is currently an eyesore but said that all were concerned about parking and the impact on the whole area of the town.
Cllr Caulfield made a statement on behalf of residents of Sloe Hill and Chapel Hill regarding the application before Council for development at land East of Sloe Hill. He said that a new ecology report had been made but that it was woolly and inaccurate. Sloe Hill has been a linear development and this proposal would add a housing estate to the area. He noted that the proposed entrance site to the development was in a dangerous position. The ecology report included did not mention slow worms and grass snakes although these had been seen in the area. He noted that barn owls nest here and a barn owl nesting box is in situ. Essex Wildlife Trust had written about the adverse effect of light pollution on wildlife in the area and asked for HTC support to object to the proposed development.
Cllr Munday noted that he must be seen to be neutral in all planning matters so that he would be able to properly represent Halstead on the BDC planning committee.
174. MINUTES To approve the minutes of the Town Council Meeting held on 9th December 2019 Minutes had been circulated and proposal to adopt minutes of Town Council Meeting of 09/12/19 was proposed by Cllr Munday and seconded by Cllr Fincken. Vote was taken and minutes were adopted unanimously.
Cllr Munday left the meeting at this point.
175. PLANNING APPLICATIONS
Cllr Hume took the Chair for this part of the meeting.
19/02274/HPA - 44 Colchester Road, Halstead, Essex. Erection of single storey rear extension. Extension will extend beyond rear wall of the original house by 5.0m, with a maximum height of 2.74m and 2.45m to the eaves of the extension. Cllr Hume noted that BDC had confirmed Council did not need to comment on this matter.
Cllr Mrs Pell left the meeting at this point.
19/02202/FUL – Land Adjacent (south of) Broton Drive, Halstead, Essex. Temporary site hoarding application (3 years) for new Halstead Community Centre. It was noted that there was one objection from a resident who had asked how long the hoarding would be in place. It was noted that the application is for ‘temporary’ placement. Cllr Caulfield noted that if there is to be decontamination on the site the hoardings would be protection for the public. Cllr Gronland proposed no objection to this application. Cllr Radley seconded the motion and vote for the proposal was carried unanimously.
Cllr Mrs Pell returned to the meeting.
19/02273/FUL - Crowbridge Farm, Chapel Hill, Halstead. Conversion of barn to 2no. four bedroom dwellings with associated demolition of outbuilding, erection of garage/carport, boundary treatments and ancillary works. It was noted that ECC Highways have some reservations about access to the site and that the property is Grade II listed. Historic England have asked for a resubmission of a survey and an ecological survey has shown the existence of six bat species. Cllr Mrs Pell said that the application has already been approved, subject to further surveys and therefore Cllr Mrs Pell proposed no objection to this application. Motion was seconded by Cllr Fincken and it was carried by unanimous vote.
19/02304/OUT – PLC Hunwick Ltd, Kings Road, Halstead. Outline application for four x 2 bed houses, five x 4/5 bed houses, 12 flats and 10 commerical units for B1(a) office purposes (with all matters reserved other than means of access, layout and scale).
Cllr Radley noted that on plan 53 parking spaces have been allocated but it was not clear how available and useable these places are and how residents’ parking will impact on existing properties in the area. Cllr Caulfield was concerned that parking spaces are behind properties or in cul-de-sacs and said that historically these have been shown to be unpopular and not used. Cllr Hume spoke about the Police comments which were similar to those expressed by Cllr Caulfield. Cllr Warren said he has every sympathy for residents of Kings Road and asked if it would be possible to widen Factory Lane West to accommodate more traffic and therefore all access/egress points to the development could be on this road.
Much discussion took place and it was generally agreed that development of the site would be welcomed, but that parking and traffic issues must be addressed. Cllr Mrs Pell said that she felt that objection should be lodged, and that the Developer should be required to speak to existing residents of Kings Road. Cllr Caulfield raised concerns about road safety in the area particularly at Factory Lane West that, he felt, needs to be made more safe and that ECC Highways must address this issue. Cllr Mrs Pell suggested that perhaps a permit parking scheme might need to be introduced in Kings Road. Members were unsure of how to proceed but were warned by Town Clerk that any objection must be on Planning issues or it would be rejected by BDC Planning Officers. Cllr Fincken proposed that Halstead Town Council has no objection to the site being developed but asked that the design/layout of houses and in particular parking spaces as well as access/egress of the site be redesigned. Proposal was seconded by Cllr Gronland and carried by unanimous vote.
Cllr Hume asked that a letter be written to ECC Highways voicing concerns about parking and safety concerns in the area of Kings road and Factory Lane West and this was agreed unanimously.
19/02330/FUL – Land South West of Oak Road, Halstead. Erection of 6 dwellings with associated parking, landscaping details and access arrangements. It was noted that this is part of the development where a shop was proposed on original plans. Cllr Mrs Pell was concerned that change of plans would mean that S106 money would not be paid for this part of the development. Cllr Mrs Pell also raised concerns about the flooding that happens regularly on the A131 adjacent to this site and felt that more houses would aggravate this problem. Cllr Warren felt that this change of plans was a cynical move by developers taking away a community benefit. Cllr Warren proposed objection to this application as there would be loss of community benefit. Proposal was seconded by Cllr Caulfield and a vote was taken. There were 3 votes for the proposal and 3 votes against. Chairman Cllr Hume had casting vote against the proposal. Proposal was therefore lost. Council therefore had no objection to this proposal.
It was requested that the matter of additional S106 money relating to the additional housing be investigated.
Cllr Caulfield left the meeting at this point.
18/02313/OUT – Erection of nine dwellings and access. Land east of Sloe Hill, Halstead, Essex. It was noted that Council had consistently objected to applications for housing on this site which Cllr Fincken said were on ecological grounds and a loss of open space to Halstead. Cllr Mrs Pell said that ECC Highways had undertaken a survey of traffic speed in the area but that took place when there were builders’ vans parked meaning traffic flow was unusual. The recent accident to Sloe Lodge was noted as being an indication of traffic difficulties in this area. Cllr Radley proposed that, as on previous occasions, Halstead Town Council strongly objects to this application on grounds of highway access and egress to the site being dangerous and on also on environmental grounds. Proposal was seconded by Cllr Warren and carried by unanimous vote.
Cllrs Munday and Caulfield returned to the meeting
Cllr Hume passed Chair of the meeting back to Cllr Munday.
176. MAYOR’S APPOINTMENTS AND ANNOUNCEMENTS Chairman noted some upcoming events and proposed that Council note this report. Proposal seconded by Cllr Warren and carried unanimously.
177. FINANCE. Cllr Radley as Chair of Finance presented Finance Reports.
a) Income and Expenditure Report for the month of December. It was noted that there was some expenditure on Christmas lights but nothing further to report. Cllr Radley proposed acceptance of the Income and Expenditure Report for December. Cllr Fincken seconded the proposal and it was carried by unanimous vote.
b) and b(a) List of payments to be approved in January. Cllr Radley noted that payment to Richard Jackson Engineering for Bridge Inspection Fee will be covered by grant received.
Cllr Radley proposed acceptance of items 7b and 7b(a) payments to be approved Proposal was seconded by Cllr Fincken and carried by unanimous vote.
c) Monthly Reconciliation Report – bank and petty cash accounts. Cllr Radley proposed acceptance of the report. Cllr Gronland seconded this proposal and it was agreed by unanimous vote.
d) Car Park Charges. Proposals agreed at budget seminar were shown on report. Questions were raised about the cost of installation of electric vehicle charging points but Clerk had no figure until surveys have been done. It was said that most of the cost would be covered by the available grant. It was suggested that Council could support funding up to £5000 and that if more finance was required it should be brought back to Council for discussion. It was suggested that Authority should be given up to £20,000 that would mean a maximum spend by Council of £5000. Cllr Radley said that changes to parking would require amendments to Parking Order. Cllr Caulfield asked if the sites would be shown on Sat Nav sites and it was thought that this would automatically be done but will be checked. Cllr Radley then proposed that there should be no changes to parking charges and permits in all Council car parks for the year 20/21. This proposal was seconded by Cllr Warren and vote was 7 for proposal and 1 abstention. Motion carried.
Cllr Radley proposed that 2no. electric vehicle parking bays be provided in Chapel Street Car Park with maximum cost of £20000 on the understanding that £15,000 would be covered by a grant and the remaining max £5,000 funded by HTC. Proposal was seconded by Cllr Gronland and carried by unanimous vote.
e) Budget and Precept 2020/21 Cllr Radley noted that a general increase of 2% should be levied meaning an increase of 90p. per year to Band D residents and a proportionate amount to other Council Tax bands. It was said that this would mean a surplus of £36000 to be transferred to Earmarked Reserves and allocated to specific projects/funding needs as detailed in the report appendix. It was noted that at the budget seminar a reallocation of funds to allow for works at Holy Trinity Church Wall to be effected was proposed and that this reallocation needs to be approved by Council. It was queried whether this wall was the responsibility of HTC and agreed that as a closed churchyard all matters at Holy Trinity grounds fall to HTC. Cllr Fincken asked if grants were available for the work and Cllr Radley said this will be investigated. Cllr Radley proposed that Finance Committee approve reallocation of earmarked reserves in 19/20 budget to allow funds to be allocated to urgently required maintenance of Holy Trinity Church wall. Proposal was seconded by Cllr Caulfield and carried by unanimous vote.
Cllr Radley proposed that Finance Committee accept the proposed budget and precept and recommends approval to Full Council. Proposal was seconded by Cllr Munday and carried by unanimous vote.
f) To consider purchasing spotlights for Queens Hall. These had been requested by various hirers and proposal to purchase spotlights for Queens Hall was made by Cllr Fincken. Cllr Warren said that at present hall was rather ‘clinical’ and that spotlights would enhance the hiring experience so seconded the proposal. Motion was carried by unanimous vote.
g) To consider purchasing a PA system Discussions took place about the system suggested and the general consensus was that it may not be what is required. Cllr. Warren and Cllr Caulfield offered their experience in helping the Clerk to define an appropriate PA system –Cllr Warren proposed that matter be deferred until more considerations about requirements can be made. Proposal was seconded by Cllr Gronland and carried by unanimous vote.
It was suggested that other councils and the Empire Theatre should be consulted on equipment required.
h) To approve additional expenditure within current tax year Cllr Radley noted 2 items of proposed expenditure that could be brought forward into current year as Council had sufficient funds to cover costs. Cllr Munday proposed that Council approves expenditure of £800 on update of website to improve accessibility for all and also to approve expenditure on supply of water taps for all allotment sites at an estimated cost of £1000. Proposal was seconded by Cllr Warren and carried by unanimous vote.
i) To approve expenditure on ladies’ toilets at Queens Hall it was noted that refurbishment of the Ladies’ toilets at Queen’s Hall had been deferred when other necessary works were carried out to the Hall but that now works to bring the toilets into line with the rest of the building were required. The estimated cost for whole works was £3500 including plumbing at £2365.00, the remaining funds being for materials. HTC employees would carry out some of the works during winter months. Councillors had been notified of the quotes for plumbing works and the sum given was for work by a previously used reliable plumber. Cllr Munday proposed expenditure to bring the Ladies toilets at Queens Hall up to standard during year 19/20 should be agreed. Proposal was seconded by Cllr Gronland and carried by unanimous vote.
Cllr Radley then proposed that a contract is awarded for the plumbing work to the proposed contractor (contractor name was previously confidentially made known to Councillors) at a value of £2,365. Proposal was seconded by Cllr Munday and carried by unanimous vote.
Cllr Mrs Pell noted that much work had been done by Council Staff and Councillors to bring financial matters to Council and asked that they be publicly thanked for their efforts.
Cllr Radley handed back Chair of the meeting to Mayor Cllr Munday
178. APPROVAL OF 20/21 PRECEPT. Discussions took place and Cllr Mrs Pell proposed that Council accept the budget and precept proposals put forward at Agenda item 7e. Proposal was seconded by Cllr Hume and carried by unanimous vote.
179. COMMUNITY HALL.
a) Verbal update from H4C : Cllr Mrs Pell said that little had happened since last meeting although planning application for site hoardings had been lodged. This was the first stage of preparation of the site.
b) Verbal Update from HTC Working group for the Community Hub: Cllr Radley reported that no further meetings had taken place but that a meeting would be arranged for later in the month and a meeting with H4C trustees would be arranged.
Community Hall update reports were noted.
180. DISTRICT COUNCILLORS REPORTS.
a) Written Report from Cllr Radley had been received and Cllr Radley noted that meeting on S106 expenditure on Open Spaces has been arranged with BDC but HTC will need to make its priorities clear. Cllr Fincken said that priorities should be made in writing.
Cllr Munday reported attendance at 2 planning committee meetings where no Halstead applications were discussed.
Cllr Hume noted the comments from Cllr Mrs Spray and Cllr Cunningham (both BDC) in Cllr Radley’s report were encouraging and supportive.
Cllr Mrs Pell reported that BDC budget plans were now at second stage and at the meeting Cllr Pell had asked questions about Halstead’s Town Centre improvements. Cllr Pell had supported the proposals for revamp of Braintree High Street as this area was used by Halstead residents. Proposals for Fusion and Museum were also noted. Cllr Mrs Pell noted that the Friends of Halstead Public Gardens had assisted with a grant application for the proposed ‘pocket park’ at the former picnic area in Halstead Public Gardens.
Cllr Munday asked that that District Councillor reports be noted.
Cllr Munday proposed suspension of standing orders for 20 minutes. Proposal was seconded by Cllr Caulfield and carried by unanimous vote.
181. TO APPROVE UPDATING OF FINANCIAL REGULATIONS Cllr Munday suggested acceptance of the update, but Cllr Gronland noted that at item 10 ‘an official order or letter should be issued for all work, goods and services’ should be issued and he suggested that any Purchase Order should carry Council’s terms and conditions of supply/service. It was also noted that regulations about online banking had been revised and it was not clear whether HTC complies with the regulations. Cllr Munday suggested that 2 or 3 Councillors should review the Financial Regulations and Cllrs Radley and Gronland agreed to do this work with the Clerk. Cllr Gronland proposed that he and Cllr Radley review the regulations 2019 update with the Clerk and bring back any changes or concerns to next meeting. Cllr Warren seconded this proposal and it was carried by unanimous vote.
182. TO APPROVE UPDATES OF RISK ASSESSEMNTS Reports had been circulated and Cllr Mrs Pell proposed approval of updates to risk assessments. Proposal was seconded by Cllr Gronland and carried by unanimous vote.
183. TO RECEIVE A REPORT ON THE INTERIM VISIT OF THE NEWLY APPOINTED INTERNAL AUDITOR Auditor found nothing on which to pass comment and Cllr Caulfield said that the team were getting it right. Cllr Munday thanked the staff and Councillors involved in the audit and Cllr Munday proposed that Council accept and note the report from Internal Auditor. Cllr Mrs Pell seconded the proposal and motion was carried by unanimous vote.
184. TO RECEIVE CHAMPIONS UPDATES.
Cllrs Hume and Caulfield- Education: Cllr Hume said that he and Cllr Caulfield now had appointments with dates and times from most schools but were disappointed with lack of response from one school. They will persevere and report back after meetings have taken place.
Cllr Mrs Pell – Tourism in the absence of Cllr Miss Smith Cllr Mrs Pell reported that BDC will shortly launch their tourism strategy and programme and that Halstead would liaise and will arrange a meeting with Officers responsible.
Cllr Fincken – Open Spaces and River. Cllr Fincken spoke about the Open Spaces Action Plan that was now almost complete. He was urged to lodge the Plan as soon as possible to keep to the deadline laid down. Cllr Fincken said that, according to press reports, the Environment Agency was still planning to complete works on the river between Town Bridge and the Mill in the current financial year.
Cllr Warren - Police. Cllr Warren noted that PC Wheeler had attended the first part of the meeting but had now left. Cllr Warren had attended a passing out session with the latest Halstead ‘special’ and had found it of great interest. One Halstead ‘special’ had now been accepted into the regular Police Force but a replacement will be in place. It was hoped to brief Councillors on plans for the Special Watch programme and hoped that Council will support the Neighbourhood Watch scheme. Cllr Warren felt that all was positive at present.
Cllr Munday proposed acceptance of Champions’ reports
185. TO APPROVE AN UPDATE ON THE OPEN SPACES ACTION PLAN Thanks were given to Cllr Fincken and Cllr Ms Atkinson and also Town Clerk on their work to update the Plan and make adjustments. Further amendments can be made in the very near future before final submission. Cllr Mrs Pell spoke about the Pocket Park in Halstead Public Gardens and hoped that this will be included in the Plan. Cllr Fincken said that he will liaise with BDC to progress the Plan. Cllr Munday thanked all involved and urged that the Plan be submitted in good time. Cllr Munday proposed approval of the updated Open Spaces Action Plan. Cllr Fincken seconded the proposal and it was carried by unanimous vote.
186. TO ADOPT THE TREE CHARTER It was said that adoption would involve no cost to HTC and Cllr Fincken said that Cllr Ms Atkinson was proposing that more tree planting be added to the Open Spaces Action Plan. He said that tree planting would mean more work, but not cash, from Councillors and felt that HTC should commit to the Charter and move on. Cllr Munday offered thanks to Cllr Ms Atkinson for her work and proposed that the Tree Charter should be adopted. Cllr Fincken seconded the proposal and it was carried by unanimous vote.
Cllr Munday proposed suspension of Standing Orders for a further 10 minutes. Proposal was seconded by Cllr Warren and carried by unanimous vote.
187. TO RECEIVE A REPORT ON DISCUSSIONS WITH SUDBURY AND BULMER COUNCILS ON STRATEGIC LORRY ROUTES. A cross border meeting had taken place with Councillors from Halstead, Sudbury and Bulmer. Town Clerks from Halstead and Sudbury were also present. A report on the meeting was before Council and Cllr Caulfield said that it was important for safety and for environmental reasons that this joint approach was taking place. Cllr Munday said that he had received no feedback from his and Cllr Radley’s previous meeting with Andrew Cook from ECC and hoped that a joint Essex/Suffolk approach would get more result. Cllr Munday proposed that the report from the meeting be accepted and noted and that Clerk/Councillors have delegated authority to continue with the discussion process. Proposal was seconded by Cllr Caulfield and carried by unanimous vote.
188. TO RECEIVE MINUTES OF PUBLIC SESSION OF THE STAFF ADVISORY COMMITTEE MEETING 18th DECEMBER 2019 Report was before Council and Cllr Munday proposed that minutes be approved and that Staff Advisory Committee go forward with actions proposed. Cllr Fincken seconded the proposal and it was carried by unanimous vote.
189. UPDATE ON RIVER BRIDGE There is no update this month. Cllr Fincken asked if the project would still go ahead and it was explained that because of adverse weather conditions and seasonal holiday break no work had been carried out but was still in hand.
190. EXCLUSION OF PUBLIC AND PRESS. To give consideration to adopting the following resolution:'that in view of the confidential nature of the business about to be transacted and pursuant to the provisions of section 1(2)- of the Public Bodies (Admission to Meetings) Act 1960, as amended, the public and the press be temporarily excluded from the meeting'
There were no private matters to discuss.
There being no other public business to discuss meeting closed at 9.54pm.