HALSTEAD TOWN COUNCIL
MINUTES OF FULL COUNCIL MEETING
|Councillor A Munday||Chairman||Apologies|
|Councillor M Radley||Vice Chairman||Present|
|Councillor Miss J Atkinson||Present|
|Councillor P Caulfield||Present|
|Councillor P Claydon||Apologies|
|Councillor Mrs S Dingle||Apologies|
|Councillor M Fincken||Present|
|Councillor D Gronland||Present|
|Councillor D Hume||Present|
|Councillor Mrs J A Pell||Present|
|Councillor Miss L Smith||Apologies|
|Councillor G Warren||Apologies|
Also in attendance: Public : Ms H Birch, Mr I Tinton, Ms H Wolf, Mr T Bishop, Mr P Schwier, Ms E Penn, Mr G McCoyd, Mr J Rosser & Mrs C Mckean (representing ECO Colnes of Halstead)
Sarah Greatorex (Town Clerk)
Julia Smith (Minute Clerk)
133. APOLOGIES FOR ABSENCE. Apologies were received from Cllr Andy Munday (family matters, outside the Country), Cllr Ms Smith (work) and Cllr Ms Dingle (work) Cllr Claydon (work), Cllr Warren (unwell). Cllr Radley took the Chair for this meeting in Cllr Munday’s absence and Cllr Radley proposed acceptance of these apologies. Proposal seconded by Cllr Mrs Pell and carried by unanimous vote.
134. DECLARATION OF INTERESTS: Cllr Hume declared NPI Agenda item 5 – planning. 19/01699/FUL as applicant is known; 19/01940&19/01941/LBC as applicant is known, 19/01880/HH as Agent is known. NPI Agenda items 7a, 7b and 7f as Secretary of Courtauld Sports Ground Management Committee (CSGMC) and as member of Braintree DC, 7a as President of Halstead in Bloom.
Cllr Mrs Pell declared NPI Agenda item 5-planning 19/01775/FUL & 19/01776/ADV as owner of building may be known. 19/01699/LBC as applicant is known. NPI Agenda item 7b as member of CSGMC and member of Braintree DC, and 7f as member of CSGMC. NPI Agenda item 8 as member of Halstead Community Centre Charitable Company (H4C). Cllr Radley declared NPI Agenda item 7d as member of Braintree DC.
135 a). PRESENTATION OF LOCAL COUNCIL FOUNDATION AWARD CERTIFICATE FROM EALC BY JOY DARBY – CEO ESSEX ASSOCIATION OF LOCAL COUNCILS..
Ms Darby said she was pleased to present the Award to Halstead TC and noted the high standard of this entry. Various public Town events supported by Halstead TC were noted and it was said that Council policies and procedures were very clear and financial matters were transparent and easy to follow. Council web site was easy to navigate and Assessors commented that the entry was of the highest quality over all criteria. It was noted that this is a National Award with just 32 Councils in Essex holding the Foundation Level Award at present. Ms Darby noted that Halstead TC is now working towards gaining the next level of award which is ‘Quality Award’ and noted the excellent work done by Halstead Town Clerk to gain evidence and engage staff and Councillors in this Award application.
Cllr Radley thanked Ms Darby for this presentation and noted the Town’s tradition of engagement with town population. Cllr Radley thanked the Town Clerk for all her hard work and her professional approach and looked forward to Halstead TC receiving the next level of Award.
b) Dr. Kreis-Alsayyedd was unable to attend this meeting so an update on developments at the Elizabeth Courtauld Surgery was postponed until the December meeting.
c) Public Questions: Mr Graham McCoyd spoke about Agenda item 15-update on Riverside Footbridge and welcomed progress made. He noted on the report that the Bridge would not be compliant with use by cyclists but hoped that it would be useable by pedestrians. Mr McCoyd noted that he had asked that the Town Clerk contact Essex Highways and ask that the area be cleared as at present it looks unsightly. He asked again if Town Clerk would make contact and request that this area be tidied up. Cllr Radley said that Town Clerk would contact ECC Highways and would copy Cllr Mrs Beavis in to this request for help. Mr Jason Rosser – Eco Colnes read out a Climate Change Emergency Proposal for Halstead noting a UN warning that necessary changes must be made by 2030 to limit a rise in global temperatures to 1.5C; it was noted that failure to do this would result in catastrophic crises in many areas. It was noted that UK and many other nations had agreed action on climate change and a greater role for local and regional authorities was strongly implied. Proposal says that so far over 100 local and regional authorities have passed resolutions in a bid to spur action to reduce carbon footprint and noted that all local government and residents should be aware and take effective action to limit climate change. Various ways to effect these proposals were put forward and the Chairman of the Council was urged to write to the Minister of State for Energy and Clean Growth to request a national policy be urgently developed and that funds may be released to local authorities to encourage the necessary measures being put in place. Mr Rosser said that he did not expect this meeting to come to decisions but urged that measures to reduce climate change should be on each agenda and that Council should make the local population aware of necessary actions. Cllr Radley thanked the Eco Colnes team and noted that some measures were already in place for discussion at the next budget proposal meeting. Mr Rosser said that he would be willing to engage with Council and would be happy to stay in touch and exchange ideas. Mr Ian Tinton noted a recent article in local press regarding ‘mobile advertisements’ on cars and vans parked at roadside. He said that prosecutions had been effectively brought against various companies in the Colchester area and asked if similar measures could be taken against ‘We Buy Vans’ and ‘Cash 4 All Cars’ who have vehicles parked at Beridge Road and Trinity Street in particular. It was noted that if vehicles are road legal there is little that can be done, although if they are regarded as mobile advertisements they should have relevant planning permissions in place. Cllr Radley said that Clerk would liaise with Mr Paul Partridge (Braintree DC Enforcement) to see if any action could be taken. Cllr Mrs Eileen Penn spoke about the Agenda item (12) on changes to Strategic Lorry Routes to avoid congestions in Halstead and also in Sudbury. She noted that Bulmer Parish Council have a similar Agenda item for their meeting on Monday 18th November and that Sudbury TC have discussed the matter already. Both Councils are willing to work with Halstead TC to bring this to conclusion. Cllr Radley thanked Cllr Penn for this information. Mrs Julia Smith spoke on behalf of Halstead in Bloom to say that the team were pleased to bring back awards to the Town in the Anglia in Bloom and RHS Britain in Bloom campaigns 2019. It had been announced that Halstead is nominated to represent the Anglia region in the RHS Britain in Bloom campaign 2020. Mrs Smith noted Agenda item 7d to consider request from Halstead in Bloom that they be allowed to supply hanging baskets and town centre planting as well as planting at Town Council Office/Queen’s Hall for 2020 and suggesting a cost of £3250.00 for this supply. Cllr Mrs Pell said that she would be pleased to support this request as plants supplied were of good quality and were locally grown. Cllr Radley thanked Mrs Smith and the Halstead in Bloom team for their work in promoting Halstead.
Cllr Mrs Pell made a statement on behalf of residents at Tidings Hill and Highfields about the overgrown hedge and brambles that were encroaching over the road and pavement and causing difficulties with sight lines and for pedestrians. A letter from ECC Highways was read stating that after inspection of the site no action would be taken and there would be no need to report this matter again. Cllr Mrs Pell said that residents were very angry at this response and asked that Council take this matter forward for action. Cllr Gronland said that as member of the Highways Panel he had inspected Tidings Hill and noted the difficulties in that area. Cllr Radley asked that Town Clerk write to ECC Highways, copied to ECC Cllr Mrs Jo Beavis, to note that this matter had been raised in Public Question Time and to ask that traffic in the area of Tidings Hill be urgently reviewed and that the overgrown hedge be cut back.
d) Youth Verbal Update. Ms Hannah Birch and Cllr Mrs Eileen Penn told Council that the proposed Poppy Run would take place on Saturday 16th November details to be confirmed later in the week. 3 routes had been identified and Ms Birch thanked Cllrs Atkinson and Gronland for their help and support in this. It was said that the HAPPY FaceBook page is now up to date. A stall had been booked for the Christmas Fayre (30th November) and the HAPPY team would be decorating candles and gingerbread men. The HAPPY team attended the Remembrance Sunday events and laid a wreath. It was said that there are now 18-20 members of the HAPPY group, next full meeting will be 10th December. Cllr Mrs Penn said how proud she was of the Group and how they had progressed. Cllr Caulfield congratulated the team on their video that had been widely shared. Ms Birch said that two of the team would be attending with Braintree DC North Essex Housing Service to take part in the Consultations. Cllr Radley thanked Ms Birch and Mrs Penn for their report, and asked that they carry on with the good work!
136. MINUTES To approve the minutes of the Town Council Meeting held on 14th October 2019. Minutes had been circulated and proposal to adopt minutes of Town Council Meeting of 14/10/19 was proposed by Cllr Fincken and seconded by Cllr Hume. Minutes approved by unanimous vote.
137. PLANNING APPLICATIONS
Cllr Hume took the Chair for this part of the meeting.
19/01818/HH – 9 Pear Tree Close, Halstead, Essex. – Construction of ground floor side and rear extensions and part conversion of existing garage into habitable area (Revised 19/00616/HH). Cllr Hume noted that this would mean a loss of garage but Cllr Atkinson said that others in the area had made similar conversions. Cllr Mrs Pell proposed no objection to this application. Proposal was seconded by Cllr Ms Atkinson and carried by unanimous vote.
19/01699/LBC – Congregation House, Parsonage Street, Halstead. Retrospective application for the replacement of damaged grey UPVC down pipes to black UPVC down pipes. It was agreed that this is a sensible replacement and Cllr Gronland proposed no objection to this application. Cllr Caulfield seconded the proposal and it was carried by unanimous vote.
19/01792/LBC – 2 Congregation House, Parsonage Street, Halstead. Replacement of outdoor front light. Cllr Mrs Pell proposed no objection to this application. Proposal was seconded by Cllr Gronland and carried by unanimous vote.
19/01861/FUL – The Lewises, Fenn Road, Halstead. Extensions and alterations to allow sub-division of existing dwelling to 2no. dwellings. Chairman noted that this building is in a decrepit state at present. Braintree DC Ecology Dept. has made a holding objection and Cllr Ms Atkinson said that an ecology report had been lodged. Cllr Mrs Pell noted conditions on hours of working and 1 objection by neighbour was noted. Cllr Mrs Pell proposed no objection to this application. Proposal was seconded by Cllr Ms Atkinson and carried by unanimous vote.
19/01880/HH – 1 Bourchier Way, Halstead, Essex. Erection of a two storey front extension. Cllr Mrs Pell proposed no objection to this application. Proposal was seconded by Cllr Gronland and carried by unanimous vote.
19/01898/VAR – 85 Colchester Road, Halstead, Essex. Application for variation of Condition 2 of approved application 18/00026/FUL the handing of all four plots of terrace A, minor changes to materials and alteration to porch detail. It was noted that this would give better access and Cllr Mrs Pell proposed no objection to this application. Proposal was seconded by Cllr Radley and carried by unanimous vote.
19/01920/HH – 44 Slough Farm Road, Halstead, Essex. Proposed single storey rear extension. This was noted as a modest extension and Cllr Ms Atkinson proposed no objection to the application. Proposal was seconded by Cllr Caulfield and carried by unanimous vote.
19/01775/FUL & 19/01776/ADV – 56 Tidings Hill, Halstead, Essex. Change of use from business use (Class B1) to preschool use (class D1) with additional play area and picket fence. It was noted that the premises are at present empty. Proposal would see loss of two parking areas and Cllr Mrs Pell raised concerns about this business on what is a difficult area for parking and traffic flow. It was noted that there is provision on the application for a children’s play area to the front of the building which, it was said, would be totally unsuitable. It was noted that there would be 10 full time and 2 part time staff employed and it was questioned where they would be expected to park vehicles and the possibility of many more vehicles dropping off and collecting in the area would be dangerous and unacceptable. It was noted that there is no picture of the proposed advertising sign on the application. Cllr Mrs Pell proposed strong objection to this application on grounds of Highway difficulties, safety of children and parents. Cllr Gronland said that as member of the Highways Panel he had visited this area and agreed that such a business in this area would be totally unsuitable. Cllr Radley said that the area was, in his view, totally unsuitable for this type of business. Cllr Caulfield said that although it would be good to see business in this building again, and he recognised that there is need for pre-school places in the town, he felt that this is the wrong location and is totally unsuitable for this type of business. Cllr Mrs Pell said that she wished the business well – in another location – and in her opinion there are Highways issues in this area and there should be double yellow lines to prevent parking. Cllr Fincken seconded the proposal made by Cllr Mrs Pell and it was carried by unanimous vote.
19/01943/HH – 6 Brewery Drive, Halstead, Essex. Single storey side extension. After discussions Cllr Caulfield proposed no objection to this application. Proposal was seconded by Cllr Ms Atkinson and carried by unanimous vote.
19/01940/FUL and 19/01941/LBC – 99 High Street, Halstead, Essex. Change of use from shop (A1) to residential (C3) on the first floor and part ground floor, incorporating internal alterations and alterations to fenestration. It was noted that existing shop would not be affected by alterations and that the first floor was not used at present. The policy of introducing residential into the High Street was noted and Cllr Radley said that any historical elements should remain. Cllr Ms Atkinson proposed no objections to this application and Cllr Gronland seconded this proposal. Proposal was carried by unanimous vote.
Cllr Hume passed Chair of the meeting back to Cllr Radley.
138. MAYOR’S APPOINTMENT AND ANNOUNCEMENTS
Cllr Radley noted several events attended by Cllr Munday including the Anglia in Bloom Awards and The Jack Petchey Foundation Awards for Girlguiding. He thanked Cllr Hume for speaking at the Halstead in Bloom awards in place of Cllr Munday who had been called away and Cllr Radley noted his attendance at the Halstead Choral evening and the Remembrance Day Parade and Service. He noted a busy period with various upcoming events in the lead up to Christmas including the Halstead Choral’s Christmas Concert that will be on 14th December and not as printed in the report. He was pleased that the Ramsey Academy and St. Andrew’s School will be included in this event. Cllr Radley asked that report be noted and this was unanimously agreed.
139. FINANCE. Cllr Radley as Chair of Finance presented Finance Reports.
a) Income and Expenditure Report for the month of October. Cllr Radley noted that receipts are some £6000 (1.9%) higher than budgeted. Expenditure was some 2.7% lower than budget so accounts are in a good position at present. He said that there were no movements in the Reserves or Capital Expenditure accounts for October. Councillors were also asked to note that Queen’s Hall bookings totalled 39 in the month – the highest recorded recently. Cllr Radley proposed acceptance of the Income and Expenditure report. Proposal was seconded by Cllr Gronland and carried by unanimous vote.
b) and b(a) List of payments to be approved. Cllr Radley noted movement of £15000 from current account into savings account. Cllr Mrs Pell queried the payment for Premises Licence and it was said that this was Performing Rights Licence. Cllr Radley proposed acceptance of items 7b and 7b(a) payments to be approved. Proposal was seconded by Cllr Gronland and carried by unanimous vote.
c) Monthly Reconciliation Report. It was noted that Current Account showed a high balance and payment will now be made into Lloyds Savings Account. Cllr Radley proposed acceptance of the report. Cllr Fincken seconded this proposal and it was accepted by unanimous vote.
d) To consider a report from Halstead in Bloom. Cllr Radley said that this matter would be dealt with at Budget Meeting but would be considered at this meeting. Cllr Mrs Pell said that HiB team need to have clarity on requirements so that plants could be ordered and felt that Council and volunteers have a good history of joint working. She added that the In Bloom team give excellent value for money. Cllr Mrs Pell moved this request for approval. Proposal was seconded by Cllr Fincken and carried by unanimous vote.
e) to consider a proposal for outings organised by HTC for 2020. Recommendations were that members note report of destinations and quotes for transport and to decide on coach company to be retained. Members also to decide on whether to increase costs to residents and non-residents and if increase agreed by how much costs should rise.
Cllr Mrs Pell said that she had no issues with HTC running the trips in 2020 and the locations proposed were acceptable. Cllr Pell had no issues with recommending the engagement of King’s Coaches for the trips as they have a proven, excellent record of carriage on these trips. Cllr Pell did have issues with raising the cost from £14 and £19.50 to £15 and £20.50 as this was a 7.1% increase and may not be affordable by some couples. Cllr Pell noted that a surplus of £1165 had been generated in 2019 and felt that an increase from £14 to £14.50 for residents should be made – the increase to £20 for non-residents was, she felt acceptable. Cllr Pell noted that the couriers on trips are all volunteers and deserve thanks for their help. Cllr Fincken asked if these proposed increases would cover the cost of coaches and noted that Council used to heavily subsidise these trips. He was told that if uptake was at the same level as in 2019 costs would be covered. Cllr Caulfield felt that the increase should be the minimum required to cover cost of coaches. It was noted by Cllr Gronland and Cllr Hume that there had been policies in previous years to increase the charge to cover cost and that there had been a year on year increase in price. Cllr Mrs Pell proposed that trips should be organised for 2020 to the destinations as written in report and that King’s Coaches be approached for supply of transport. Cllr Mrs Pell proposed that costs should rise to £14.50 for residents and £20 for non-residents. Proposal was seconded by Cllr Caulfield and vote was taken. There were 5 votes for the proposal and 2 votes against. Motion carried.
f) To consider the installation of CCTV at Courtauld Sports Ground. Cllr Caulfield felt that he could not agree to proposal at present as there was not enough information on systems proposed with the quotes A;B&C. He said that he would need to know the proposed location of cameras and see sample images from these proposed locations. He would need to know if the companies who had quoted were CCTV specialists and whether they would offer maintenance contracts and be prepared to make emergency call out visits. He would need to know the maximum waiting time for repairs to be effected and whether there was warranty on installation. Cllr Caulfield noted that night time recording was sometimes difficult and he would need to know if cameras proposed could cope with night vision. Cllr Gronland proposed that Clerk work with Cllr Caulfield to bring a new proposal back to December meeting. Cllr Hume seconded this proposal and it was carried by unanimous vote. Cllr Mrs Pell noted that CSGMC has offered to pay for broadband connection to help in this matter and that Police have suggested CCTV coverage of the area.
g) To propose purchase of replacement PA. It was noted that this matter had been debated at length by Councillors and after discussions with Jim Davies, who has a number of PA systems, it had been suggested that HTC borrows some of this equipment for the Torchlight Procession and Carol Service instead of rushing into purchase. Cllr Radley proposed that HTC borrow equipment from Jim Davies for the time being and that decision on purchase of new equipment be deferred. Proposal was seconded by Cllr Fincken and carried by unanimous vote.
140. COMMUNITY HALL.
a) Verbal update: Cllr Mrs Pell said that there was nothing to report other than that a meeting of the H4C group would take place shortly and 2 Halstead Town Councillors will attend. Cllr Mrs Pell said that at that meeting there will be a report on de-contamination of site. Report was noted
b) Working group for the Community Hub: Cllr Radley noted that he and Cllr Gronland will attend the H4C meeting this week and he was pleased that a good relationship has now been built. Report was noted
141. DISTRICT COUNCILLORS REPORTS.
Cllr Radley had provided written report and gave a summary noting that the Government Inspector had held consultations and was expected to schedule a hearing of his findings regarding the North Essex Local Plan in mid January 2020.
Cllr Hume said he had little to add to reports from Cllr Radley but noted attendance at a meeting of the Corporate Governance Committee where several Officers attended and gave reports. He noted the proposed media interaction regarding the Braintree regeneration scheme where £30m funding had been approved. Various financial reports had been received. Cllr Hume had found this a positive meeting, and noted that minutes are on BDC web site.
Cllr Mrs Pell had attended member development meetings and was given information on Community Woods and on take up of vaccinations in the area – it was noted that TB vaccinations are no longer offered as routine. Cllr Mrs Pell had laid a wreath at the WWII memorial in Halstead Public Gardens on Remembrance Sunday – Cllr Hume had laid a wreath at St. Andrew’s Churchyard at the WWI memorial. Cllr Mrs Pell noted that at the recent planning committee meeting all four Halstead District Councillors attended and Cllr Radley spoke about the application for land West of Sudbury Road. Notification of a motion to be put at December District Meeting regarding dealing with anti-Semitism in the District had been put forward and this will be a cross-party debate with motions substantiated by the whole Council. District Councillors’ reports were noted
142. TO RECEIVE CHAMPIONS UPDATES.
a) River and Open Spaces Champions. Cllr Fincken had given a written report and noted that the river walk area west of High Street featured and was not found to be an attractive site. The Open Spaces Action Plan update would be put forward at the December meeting and he invited ideas and suggestions from all Councillors; he hoped to get some action from BDC. Cllr Radley said that he had organised a meeting with BDC and hoped to use the Champions’ plan as a basis of action. Cllr Mrs Pell asked if vandalism of the river walk sculpture had been reported to BDC and if it was known when the new play area/equipment at the Colchester Road end of the River Walk would be open to the public. Cllr Ms Atkinson noted that a large area had been cleared nearer to the Parsonage Street end of the River Walk and suggested that this would make a good picnic area. Cllr Radley asked Clerk to write to BDC regarding the damage to the sculpture. Cllr Radley noted that there is a considerable amount of S106 money set aside at BDC for Open Spaces but not yet been spent. He noted that the BDC Open Spaces report is only updated annually so hoped that Cllrs Ms Atkinson and Fincken can bring a report to the December meeting so that this could be agreed by HTC and taken forward to the January meeting of BDC. Report was noted.
143. TO RECEIVE A REPORT ON THE MEETING OF THE EVENTS COMMITTEE – 7TH October 2019. Cllr Mrs Pell noted that minutes had been received and a report circulated. Cllr Pell said that this is a busy time of year for Events in Halstead. Report was noted.
144. TO CONSIDER REQUESTING A CHANGE IN STRATEGIC LORRY ROUTES. A report had been circulated regarding a potential solution to the traffic congestion suffered along the A131. Cllr Mrs Pell noted that work to upgrade the A131 had started in Chelmsford. Cllr Caulfield spoke about social media comments regarding the recent road traffic accident on Mount Hill. It was said that Councillors from Suffolk have approached Halstead TC with a view to a joint approach to this problem – Bulmer PC would also be happy to be involved. Cllr Radley said that he and Cllr Munday had met with Essex CC about this problem and he felt that a joint Suffolk/Essex approach would be helpful. Cllr Gronland put forward an idea for signage in Head Street, near to the existing traffic bollard, advising HGV’s to give way to traffic coming North from the A1124 junction. He said that he will keep pushing ECC to make changes – Cllr Caulfield was sceptical that ECC would be keen to erect any signage. Cllr Caulfield said that he had a useful contact at Essex CC. Cllr Mrs Pell noted that Eddie Stobart and Culina both had depots in the area so would have to use the A131 and this was noted. Cllr Caulfield said that the Suffolk MP for Sudbury was on board with the idea of changing SLR. and asked if perhaps our MP (James Cleverley MP) should be contacted. Cllr Radley said that he felt joint working with Sudbury was a good place to start, and asked Town Clerk to contact Sudbury Town Clerk with a view to starting dialogue and partnership working. Cllr Caulfield proposed that he, Cllr Gronland and Halstead Town Clerk should meet with Sudbury Councillors and Sudbury Town Clerk and report back to this Council. Proposal was seconded by Cllr Gronland and carried by unanimous vote.
145. TO RECEIVE AN UPDATE ON INFORMATION GATHERED ON NEIGHBOURHOOD DEVELOPMENT PLANS. A comprehensive report was before Council and Cllr Radley thanked the Town Clerk for this report. Cllr Gronland questioned who would be responsible for compiling a Plan and stated that this would be a long process. Cllr Ms Atkinson felt that the public should be consulted as it would be a cost on Council Tax and the public perception is that a Local Plan would solve the unwanted housing planning applications around the Town which, she said, is not the case. Cllr Ms Atkinson asked if a public event could be arranged where the RCCE would attend to give information. Cllr Caulfield said that a Local Plan would not stop sporadic developments although it would give the Town a voice on proposals. Cllr Hume asked if the Hatfield Peverel Plan was driven by the community and Cllr Radley thought that it was the work of four dedicated and knowledgeable Councillors with community support. Cllr Fincken said that the Hatfield Peverel team had little knowledge at the beginning of the process and valued community involvement to give an holistic report. He felt it important not to set up different groups but to take a sustainable approach. Cllr Ms Atkinson suggested that it would be a good idea to get community involvement and said that if briefing events could be held and were successful then Council should press ahead with plans for production of a Local Plan. Cllr Radley said that there must be fair balance of ideas from those who do want and those who don’t want to proceed with production of a Plan. Cllr Mrs Pell said that she feared that production of a Plan would take a long time and be out of date and not in line with the BDC Local Plan, which she expected would be approved by the time the NDP was completed.. Discussions took place about the area that could be defined within a Local Plan and it was agreed that the area around the outside of the Town Boundary could be included. Cllr Radley reiterated that a Neighourhood Plan would not stop developments but could only influence how developments should take place. He said that this would not alleviate residents’ aspirations to stop development. Discussions continued, and Cllr Radley asked if 4 Councillors would be willing to come forward to dedicate themselves to work on this task and see it through to completion. It was agreed that all Councillors should be asked and Clerk was asked to write to all Councillors individually to understand their position on this matter. Cllr Fincken proposed that Town Clerk write to all Councillors to ask for a commitment on working on a Neighbourhood Development Plan and that if enough Councillors were willing to commit themselves then Council should ask the Town Clerk to organise a public meeting for the New Year to seek public opinion.. Cllr Fincken proposed that the matter be carried forward to the December meeting for clarification. Proposal was seconded by Cllr Ms Atkinson and carried by unanimous vote.
Cllr Radley proposed extending Standing Orders for 15 minutes in order to complete business. Proposal was seconded by Cllr Fincken and carried by unanimous vote.
146. TO PRESENT THE NEW HALSTEAD MAP AND DECIDE ON METHODS OF DISTRIBUTION. Report was before Council noting that a new Map for Halstead with information on the reverse had been produced and in July it was said that a working group should be set up to look at production of a ‘welcome pack’ for new residents. It was said that a small working group at a one off meeting to move the matter forward would be required and Cllr Ms Atkinson, Cllr Mrs Pell and Cllr Fincken volunteered for this. Cllr Radley proposed that this working group should meet with the Town Clerk and make decisions to report back to Council. Cllr Ms Atkinson seconded this proposal and it was adopted by unanimous vote.
147. UPDATE ON THE FOOTBRIDGE Cllr Radley reported that meeting had taken place on 6th November to discuss the full technical report which was comprehensive. The working group now need to plan, cost and decide who will carry out the work – it was noted that £5000 had been set aside for the legal costs to purchase of the footbridge. As it was thought that not all of this would not be required for the legal it was suggested that £500 be released from this fund with delegated authority for the working group for voluntary groups to carry forward some work. Cllr Radley proposed ,
1) Note receipt and acceptance of the structural engineers report.
2) Agree for the working group to go ahead and compile a plan of work and cost estimates for the main part of the work
3) Council to give delegated authority to the working group to spend up to £500 from the £5,000 in earmarked reserves for materials and/or equipment for a volunteer group(s) to conduct minor repairs and refurbishment work. Cllr Ms Atkinson seconded this proposal and it was carried by unanimous vote.
148. EXCLUSION OF PUBLIC AND PRESS. To give consideration to adopting the following resolution:'that in view of the confidential nature of the business about to be transacted and pursuant to the provisions of section 1(2)- of the Public Bodies (Admission to Meetings) Act 1960, as amended, the public and the press be temporarily excluded from the meeting'
149. STAFF MATTER.
There being no other public business to discuss meeting closed at 9.32pm.