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HALSTEAD TOWN COUNCIL

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MINUTES OF ANNUAL TOWN COUNCIL MEETING
13 MAY 2019
Held at
Queens Hall, Chipping Hill, HALSTEAD, Essex. CO9 2BY

 

 Membership:

Councillor A Munday Outgoing Chairman   Present
Councillor M Radley Outgoing Vice Chairman Present
Councillor Miss J Atkinson   Present
Councillor P Caulfield   Present
Councillor P Claydon   Present
Councillor Mrs S Dingle   Present
Councillor M Fincken   Present
Councillor D Gronland   Present
Councillor D Hume   Present
Councillor Mrs J  Pell   Present
Councillor Miss L Smith   Present
Councillor G Warren   Present

Also in attendance: Public -  Ms Helen Wolf, Mrs Eileen Penn, Mr Graham McCoyd

                                           Cllr Mrs J Beavis (ECC)

                                           Mrs S Greatorex – Town Clerk

                                           Mrs J Smith – Minute Clerk                 

001.  ELECTION  OF  CHAIRMAN/MAYOR.

Town Clerk had received nomination for Cllr A Munday as Chairman/Mayor to stand 2019/20.  No other nominations were received.  Cllr Radley nominated Cllr Munday as Chairman/Mayor 2019/20.  Proposal was seconded by Cllr Gronland. Cllr Munday was elected unopposed as Chairman/Mayor 2019/20.

Cllr  Munday read and signed the Declaration of Acceptance of Office of Chairman.

002.  APOLOGIES FOR ABSENCE There were no apologies for absence

003.  ELECTION  OF  VICE  CHAIRMAN OF THE TOWN COUNCIL FOR THE ENSUING YEAR.

Cllr Munday nominated Cllr M Radley to stand as Vice Chairman for 2019/20.  There were no other nominations.  Cllr Munday nominated Cllr Radley as Vice Chairman for 2019/20.  Proposal was seconded by Cllr Gronland and Cllr Radley was elected unopposed.         

Cllr Radley read and signed the Declaration of Acceptance of Office.

004.  DECLARATION OF ACCEPTANCE OF OFFICE by all other councillors and declaration of interests by all councillors. Declarations had been circulated and sent to Town Clerk.  No interests were declared.

005.  ELECTION  OF  COMMITTEES:

a) Staff Review Group.   Cllr  Mrs Pell proposed that members of the Staff Review Group be  Chairman and Vice Chairman of the Council with Cllr Fincken, Cllr Mrs Pell and Cllr Caulfield.  Proposal was seconded by Cllr  Hume  and was carried unanimously.

b) Planning.   Cllr  Mrs Pell moved that all members of the Council be members of the Planning Committee and this was unanimously agreed.

c) Events Committee.  Cllr  Munday suggested that this group be a Working Group rather than a committee. Cllr Mrs Pell then proposed that this group be a Working Group and that members of the Events Working Group be Cllr Miss Smith, Cllr Mrs Pell,  Cllr Caulfield, Cllr Miss Atkinson, and Cllr Warren.   Proposal seconded by Cllr  Radley and carried unanimously.  

d) Finance Committee.  Cllr  Mrs Pell proposed that all members of the Council be members of the Finance Committee and this proposal was seconded by Cllr Hume Proposal carried unanimously. 

006.  ELECTION OF MEMBERS OF WORKING GROUPS

e) Footbridge working group.  Cllr Mrs Pell proposed that members of the Footbridge Working Group be Cllr Munday, Cllr Radley, Cllr Miss Atkinson and Cllr Warren. Proposal was seconded by Cllr Warren and carried unanimously.  Cllr Mrs Pell then proposed that Chair of the Group be Cllr Munday.  This proposal was seconded by Cllr Hume and carried unanimously.

f) Town Team Funds Working Group.   Cllr  Mrs Pell proposed that members of the Town Team Funds Working Group be Cllr Claydon, Cllr Hume,  Cllr Gronland, Cllr Miss Smith and Cllr Fincken and that Cllr Hume be Chairman of this Group.  Proposal was seconded by Cllr Gronland and carried unanimously.

007.  APPOINTMENT  OF  REPRESENTATIVES TO OTHER  LOCAL GROUPS

a) TAP Charity Committee:  Cllr Mrs Pell, Cllr Miss Atkinson

b) Halstead Sick and Needy Assn.  Cllr Mrs Pell, Cllr Warren

c) Braintree Association of Local Councils.  Cllr Gronland

d) Friends of Halstead Public Gardens. Cllr Miss Atkinson

e) Courtaulds Sports Ground Management Committee. Cllr Mrs Pell, Cllr Claydon, Cllr Warren

f) Emergency Planning Representative. Cllr Caulfield

g) Halstead History Society. Cllr Miss Atkinson, Cllr Miss Smith

h) Public Transport Representative. Cllr Mrs Pell

i) HAPPY (Youth Group). Cllr Munday. Mrs Eileen Penn (non-Council member)

j) Earls Colne Educational Trust. Cllr Hume

k) Home Start (we understand that the Management of this organisation has changed)

k) Empire Theatre. Cllr Munday. Cllr Caulfield

m) Essex Child and Family Wellbeing Service - Cllr Fincken

n) Halstead Chamber of Trade and Commerce. Cllr Miss Smith

Appointments as above proposed by Cllr Mrs Pell and seconded by Cllr David Hume.  Proposal carried by unanimous vote.

Cllr  Munday proposed adjournment and suspension of Standing Orders to enable committees to meet and make appointments.  Motion was seconded by Cllr Warren and carried unanimously.

008.  ELECTION OF OFFICERS/MEMBERS  FOR COMMITTEES.

a) Staff Review Group.  Cllr Mrs Pell proposed, as is customary, for the Mayor to Chair this group with Vice Chairman as deputy.  Cllr Hume seconded this proposal. This was unanimously agreed.

b) Planning Committee.  It was proposed by Cllr Munday  that, as is customary, all members of the Council be members of the Planning Committee.  This was unanimously agreed.

Cllr  Munday proposed that Cllr Hume be Chairman of the Planning Committee and this was seconded by Cllr Mrs Dingle.  Motion was carried unanimously.

Cllr Hume proposed that Cllr Mrs Pell be Vice Chairman of Planning Committee.  Proposal was seconded by Cllr Gronland and carried unanimously.

c) Events Working Group.  Cllr Munday proposed that Cllr Mrs Pell be the chair of the Events Working Group.  Proposal seconded by Cllr Gronland and carried by unanimous vote.

d) Finance Committee.

Cllr Gronland proposed that Cllr Radley be Chair of the Finance Committee and this proposal was seconded by Cllr Mrs Dingle.  Motion carried unanimously.  Cllr Radley proposed that Cllr Gronland be Vice Chairman of the Finance Committee.  Proposal seconded by Cllr Mrs Pell and carried unanimously.

Cllr  Munday moved that Standing Orders be resumed and this proposal was seconded by Cllr  Warren.  Motion carried.

There being no further business, Chairman closed the meeting at 7.31 p.m.

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Halstead Town Council, Queens Hall, Chipping Hill, Halstead Essex CO9 2BY
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